How it works

Three workflows, one platform.

Each area is honest about where it starts and where it stops — so the operational view stays focused.

COSTLY · Price intelligence

Get a true picture of what you’re paying.

1
Upload invoices, quotes, statements or price lists
Drop PDFs straight into COSTLY. Existing supplier statements and price lists are accepted alongside invoices.
2
COSTLY extracts and matches the products
Line items are pulled out and matched against your canonical product master. Unmatched items go into a review queue — nothing silently slips through.
3
Review price changes, overpayments and buying opportunities
See where the supplier raised the price, where the promised discount wasn’t applied, and which products would be cheaper from another supplier.

ControlIQ · Completion control

ControlIQ starts at refit — not at the start of the repair.

1
Maintain the hire log independently
Log every external hire and own courtesy vehicle from the day it goes out — even before the repair work reaches refit.
2
Add the repair when it reaches refit
The job enters the amendment list the moment it moves into refit. Earlier repair stages stay outside the system.
3
Link the existing hire to the amendment job
The hire record connects to the job automatically. Running days and cost now show alongside the operational blockers.
4
Clear amendments and parts blockers
Workshop, Parts and the office work the same live list — wrong-part reports, ETA dates, awaiting-parts handoffs all visible.
5
Complete QC and book the vehicle out
QC intake, booking-out list, delivery dates, off-site status — one continuous board until the customer collects.
6
Return the vehicle and stop the hire
Off-hire is recorded with the date and a reason if it’s late. The hire cost stops accruing the moment the customer takes the car back.

Workforce

1
Staff clock in and out
PIN-based kiosk on the wall, or authorised clocking from a phone. Live attendance is visible to managers in real time.
2
Exceptions and overtime are identified
Missed clocks, late starts, missed breaks, and high overtime are surfaced automatically as they happen.
3
Managers review and approve
Timesheets are calculated for each pay period. Approvals are quick, every correction is audit-logged.
4
Export payroll-ready records
Close the pay period and export a CSV ready for your payroll provider.